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Run your workshop smarter. End-to-end process automation from vehicle registration to repair management, invoicing and RKSV-compliant cash register.

All-in-one management system for Austrian auto repair businesses. End-to-end process automation from vehicle registration, repair management, work orders, invoicing, RKSV-compliant cash register, online invoice payments, Pickerl & service reminders, inventory, expense & asset management and more.

Features

Everything your auto workshop needs in one system.

Customer & Vehicle Management

Central customer database with full vehicle profiles — Kennzeichen, FIN, brand, model, mileage, first registration and more. Complete service history, photo and document storage. GDPR-compliant consent management for reminders, offers and marketing.

  • Central customer database
  • Full vehicle profiles
  • Service history tracking
  • Document & photo storage
  • Consent management (opt-in / opt-out)
  • GDPR-compliant data handling

Repair Management

Full repair lifecycle on a visual Kanban board — from intake to delivery. Walk-in or appointment registration with delivery tracking and pickup alerts. Checklists, customer estimates, AI-powered pricing and automated task creation.

  • Kanban workflow board
  • Inspection & customer estimates
  • Appointment & delivery tracking
  • AI-powered estimates
  • Pickup alerts & promised dates
  • Full timeline audit log

Work Order Management

Create and manage work orders with unique numbers and status tracking from draft to invoiced. Structured work catalog with categories and work items. Record mileage, notes and photos. Print professional PDFs and invoice directly from completed orders.

  • Status tracking
  • Structured work catalog
  • Professional PDF output
  • Direct invoicing from orders
  • Mileage & condition recording
  • Job photo attachments

Invoicing & Quotations

Vehicle-linked invoices and credit notes with full vehicle details on every document. Quotations and orders integrated into the workshop workflow. Net/gross display, custom PDF layouts, online invoice payments and refund handling.

  • Vehicle-linked invoices
  • Custom PDF layouts
  • Net / gross display
  • Quotations & credit notes
  • Online invoice payments
  • Refund & discount handling

Cash Register (RKSV Compliant)

Full Austrian RKSV compliance (cash register law) with legally compliant receipt generation. Manage RKSV receipts directly inside the invoicing workflow. Includes custom receipt reports and discount handling designed for Austrian fiscal requirements.

  • RKSV-compliant receipts
  • Receipt management
  • Discount handling
  • Austrian fiscal compliance
  • Integrated with invoicing
  • Custom receipt reports

Pickerl (§57a) & Service Reminders

Automatic Pickerl due date calculation from first registration with email reminders before expiry. Dates update automatically on invoicing. Service reminders for upcoming maintenance, follow-ups and pending quotes.

  • Automatic due date calculation
  • Email & service reminders
  • Auto-update on invoicing
  • Customer retention
  • Follow-up scheduling
  • Maintenance reminders

Inventory & Stock Management

Integrated inventory for spare parts, consumables and supplies. Track stock levels, reorder points and suppliers across locations. Automatic stock deductions from sales and service workflows. Valuation and movement reports.

  • Integrated with sale & service
  • Stock level tracking
  • Reorder management
  • Inventory reports
  • Multi-location support
  • Supplier management

Old / Damaged Vehicle Stock & Sale/Purchase

Manage old and damaged vehicles for sale with full purchase and sale tracking. Track stock status, purchase and sale prices, dates and contracts. Store multiple vehicle images, document vehicle condition and generate vehicle stock reports.

  • Buy & sell tracking
  • Stock status management
  • Condition documentation
  • Stock reports
  • Multiple vehicle images
  • Contract management

Employee Management & Timesheets

Attendance and timesheet tracking adapted for workshop use. Configure holidays, hours and shifts per employee. Assign technicians to repair orders and track time per job. Timesheet reports for payroll and data export.

  • Attendance & timesheet tracking
  • Employee assignment
  • Holiday & shift configuration
  • Payroll-ready reports
  • Time per job tracking
  • Productivity analysis

Workshop Asset Management

Manage all workshop assets — tools, machines, lifts and diagnostic equipment. Record purchase date, warranty expiry, calibration schedules and maintenance intervals. Alerts for upcoming due dates to ensure compliance and avoid downtime.

  • Asset register & details
  • Calibration & maintenance schedules
  • Warranty & expiry tracking
  • Compliance alerts
  • Tool & equipment inventory
  • Service history per asset

General Expense Management

Categorize workshop expenses across configurable types — rent, employee costs, entertainment, software, insurance and more. Attach receipts, assign cost centers and generate expense reports for accounting and tax preparation.

  • Configurable expense categories
  • Receipt attachment
  • Cost center assignment
  • Expense reports
  • Tax-ready summaries
  • Multi-category tracking

Reporting & Data Export

Reports across invoices, payments, expenses, inventory and timesheets with tax summaries and date range filters. Export everything to PDF and Excel for accounting, tax advisors and archiving.

  • PDF & Excel export
  • Tax summary
  • Date range filters
  • Multi-report coverage
  • Invoice & payment reports
  • Inventory & timesheet reports

Need something specific?

Have a special process or feature that isn't covered? No problem — just tell us your requirements and we'll develop it for you.

How it works

1

Vehicle intake

Customer arrives or calls for appointment. Vehicle registered from walk-in or registration scan.

2

Inspection

Digital inspection checklist completed. Findings recorded with estimated hours and prices.

3

Customer estimate

Estimate (Angebot) generated from inspection. Sent to customer for approval.

4

Repair & work order

Approved repairs become tasks. Work order created and tracked on Kanban board.

5

Invoice & receipt

Invoice generated from work order. RKSV-compliant receipt issued automatically.

6

Delivery & follow-up

Vehicle delivered. Pickerl date updated and service reminder scheduled.

Built for Austrian workshops

RKSV-compliant cash register, Pickerl inspection tracking, German-language documents, Kennzeichen and FIN support, Austrian zip code lookup and GDPR-compliant consent management.

  • RKSV-compliant cash register and receipts
  • Pickerl (§57a) due date tracking and service reminders
  • German-language invoices, work orders and reports
  • Kennzeichen and FIN on all vehicle documents
  • Austrian zip code auto-fill
  • GDPR-compliant consent management

Deployment options

Cloud

Hosted and managed by us. Get started quickly with no infrastructure to maintain.

On-premise

Deployed on your own servers. Full control over your data and infrastructure.

Ready for a smarter workshop?

Get in touch to see eigenKFZ in action or discuss your workshop needs.

Contact us